Hiring | Part Time Gallery Assistant Posted December 5, 2016 by acgdirector


Position: Gallery Assistant

Status: Part-time

Supervised by: Executive Director

Compensation: $12 per hour

Schedule: 20 hours per week Tuesday- Saturday, (times may vary based on need)




  • Data entry for all organizational operations including customer, donor, and outreach/marketing databases.
  • Act as first point of contact for customers and stakeholders to appropriately direct questions and feedback.
  • Assist in the preparation of monthly financial packets for Board review.
  • Prepare deposits weekly/as needed.
  • General upkeep of files and documents.

Volunteer Coordination

  • Assist in the development of volunteer and intern position descriptions based on current and projected organizational needs.
  • Assist in the recruitment, on-boarding, and scheduling of all volunteers and interns.
  • Direct supervision of gallery management interns.

Programming & Outreach

  • Maintain up-to-date events calendar on organization website.
  • Manage creation and scheduling of content for website and social media platforms to maximize reach.
  • Participate in Committee meetings and act as recording secretary.


  • Research and draft grant applications and reports.
  • Administrative support for coordination of sponsorship and individual donor solicitations.
  • Assist in the planning and execution of fundraising and donor development events.
  • Administrative support for written communication with donors and corporate sponsors.

 Minimum Qualifications:

  • Associate’s degree in Business Administration or related field OR minimum of two years of related experience in an administrative support position.
  • Exceptional written and verbal communications skills.
  • Expert knowledge of MS Office Suite.

Preferred Qualifications:

  • Ability to work a flexible schedule to meet organizational needs.
  • Working knowledge of WordPress, and popular social media platforms.

Instructions to apply

Please email Cover letter, resume, writing sample and 3 references to director@albanycentergallery.org, subject line ““First_name, last_name, ACG Employment“

Please no phone calls, ACG will confirm submission was received, but will only contact you if we plan to set up an interview. Thank you for understanding.